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AGM NEWSLETTER
RANGATIRA AGM NOTICE

Sunday 31st March, 2019
REMUERA RACKETS CLUB

17 Dilworth Ave, Remuera

Finger food provided. Cash bar from 4pm. Meeting starts 4:30pm

____________________

AGENDA:
Welcome from the President
Actions from previous AGM
Presidents Report
Financials
Membership
Elections of Committee & Officers
General Business

____________________

DOCUMENTATION:
Financial Statements
Proxy Voting Form
 
PRESIDENTS REPORT
 
Well good financial years usually follow good ski seasons and last year was no exception. Rangatira had a great season from a financial, membership, social and race perspective.
 
Currently our membership is sitting around a very healthy 550. Membership always churns and we previously had a depletion of members for a number of years with a higher level of inactive members moving on.
 
To remedy this the committee have been working very hard over the past few years on driving new membership and last year was very successful with the club adding over 70 new members, many being families. 
A big thank you to Chris Palmer, Monique Oosterbaan and Liz Houghton Brown who have all worked very hard and all played a big part in this success. We also extend thanks to our Club Captain Trish Oosterbaan and all the other committee members who work tirelessly behind the scenes to make this such a well managed club with a great spirit and culture.
 
While we aim to accept another membership intake this year to lift numbers toward the 600 mark, we may also be looking at restricting numbers and implementing a wait-list this year to help ensure accommodation is still available at both lodges. However during the peak times of school holidays, mid-season weekends and when snow and weather conditions are conducive, the lodges will always be in demand. Whatever our membership numbers I would advise that you book early this year to avoid any disappointment. Liz our booking officer works very hard to make sure members bookings are accommodated and if you don’t get the dates you would like you can go onto a waitlist and there is always a very good chance you will get in on a cancellation.
 
From a financial perspective this success has meant that we have been able to undertake some significant maintenance and upgrades at our Ohakune Lodge as well as paying down debt at the bank. Anthony our Treasurer has done a great job and you can read more about this in our Financial report.
 
One of the most concerning events of the last season was undoubtedly the High Noon Express at Turoa being  severely damaged by an avalanche mid-season and remaining unusable for the rest of the season.  We anticipated this would have adversely affected  the  Ohakune lodge bookings, however to our surprise  bookings remained steady. The benefit was that this undoubtedly lead to the increase usage of our  Iwikau  lodge almost doubling usage compared to the previous year.
 
While we are currently in good shape financially we can't be too complacent due to rising costs such as insurance, maintenance, levies as well as the expected sewerage system upgrade at Iwikau and the uncertainly of the weather. To help with this the committee has decided that we really need to increase our adult and senior member nightly rates from $42 to $45 per night.  This has remained the same for the past 5 years and this will allow us to keep all other fees such as yearly membership subscriptions the same for quite some time to come.
 
As a committee we need to make sure we remain focused on what matters to our members, being financially sound and looking for opportunities. Some of the  key things we will be looking at this year will be re-instating Life Membership which has been absent for many years. This is to recognise and acknowledge the sustained  contribution and involvement of long standing club members and also to record the contribution for future generations.
 
We will be introducing a Rangatira Facebook Ride Share page as well as a Buy and Sell page. We are also investigating potential improvements to our Iwikau lodge to ensure it continues to stand the test of time and can be enjoyed by members for a long time to come.
 
The exciting news for this season is the new $25m Gondola at Whakapapa. It is currently on track to open in June barring any unforeseen issues and should bring a much better skiing experience to Whakapapa in the long run. The forecast is for it to handle up to 2,500 skiers per hour. Along with the other planned developments on both sides of the mountain over the next 10 years the future of skiing looks bright, which bodes well for our Club. 
 
Lastly this is a very special year for the club as it is our 60th Anniversary. To celebrate we are holding our 60th Anniversary party at Ellerslie Racecourse Event Centre,15th June We will have an amazing video story looking at the club through the decades as well as a DJ and dancing. It’s an ideal opportunity to come along to meet all our members and find out more about the club.
 
I hope the upcoming season is as good as the last one and look forward to meeting all our new and old members on the slopes or at the club.
 
Jason Platt
PRESIDENT
TREASURERS REPORT
 
Welcome to the 2018 financial year end treasurers report. Pull out your abacuses and tighten your belts because you’re in for a ride. What a difference a year can make. An extra meter or two of snow combined with lots of keen new members meant that bookings were very healthy for the year which has allowed some significant maintenance items and upgrades to be undertaken at the same time as
paying down debt at the bank.

Iwikau bookings were the main leader in growth and were up by a third compared with the previous year. After taking into account direct costs and lodge specific overheads the funds contributed by the Iwiaku lodge almost doubled compared to the previous year. Turoa remained steady with similar bookings and a similar lodge surplus. We also had an encouraging increase in member subscriptions which shows that we are building a more active membership with an increase in full memberships.

2017 was a low maintenance cost year where as in 2018 the usual level of costs in regards to repairs, maintenance and work parties resumed. In addition to general R&M, funds were spent on upgrading all of the windows at Ohakune at a cost of just under $20k. In order to keep consistency in the reporting as compared with the same work that was down at Iwikau back in 2014 we have shown this as an expense in the reports meaning it reduces the “profit” by circa $20k. Anyone staying at Ohakune would have also noticed the gas hot water upgrade. This was at a cost of $12.5k and is shown as an increase in the fixed assets in the balance sheet due to it being an improvement over and above the previous electric hot water cylinders.

The other major financial highlight of the year was that we paid down circa $30k of bank debt. This was achieved through a combination of good financial results from both the 2018 year and residual funds carried over from the 2017 year. The club is now in a position where we are more or less in the black as far as our banking arrangements are concerned.

Once again in 2018 there was a “Building Levy” included in the subs for the year. The reason for this was largely to contribute to the ongoing costs of maintaining our lodges but also with a view to the likely sewerage system upgrade at Iwikau. This upgrade has the potential to be very costly especially given the fact that many clubs on the mountain may not be financially capable of paying their way. The committee has decided to issue this levy again in the 2019 year. The balance of this levy is now
up to $14,791 and is sitting safely tucked away in a separate account. This is not yet even a third of the potential cost of the sewerage system so the levy will continue to be included in subs until we have a better handle on the likely cost of infrastructure upgrades at Iwikau Village.

The club remains in a strong, stable position and is able to meet all of our current financial commitments as they fall due. Thanks to the good financial result from the 2018 year we are heading into the 2019 season in a strong position.

The Treasury Department wishes everyone a wonderful 2019 ski season! Make sure you pay your subs early so you can get those bookings in and don’t forget to bring a few friends along!

Anthony Strevens
TREASURER
CLUB CAPTAINS REPORT
 
The 2018 snow season at Mt Ruapehu was definitely an exciting one, full of surprises. There was record amounts of snow and we were able to ski back to the club, at Iwikau, for most of the season. It was a shame that the High Noon Express Chairlift was taken out by an avalanche so early in the season but by all accounts there was still some great skiing to be had as RAL groomed out wide, opening up some fantastic skiing for all.

We had some great results in the interclub race.




We are very proud of the Junior Team who did very well. Blake Platt and Josh Pope beat all the Rangatira open/masters men in the Haensli Cup. Blake was also the Rangatira Men’s Club Champ (dear I say beating his father).

The Masters team had an awesome season winning every interclub race. Well done team!

Rangatira also has the fastest veteran on the mountain. Congratulations Phil Clemow, we are very proud of you.

We had many successful events in 2018 including:
  • Mid Winter Christmas
  • Under 30s Horse Racing Weekend
  • SkiwisLadies’ Cowgirl Week
  • Men’s Pirate Week
  • Under 5s & Toddlers Weekend
  • Scholarship
  • Golden Oldies
  • Labour Weekend Party (including a climb to the crater lake for most)

The 2018 scholars were very lucky to have fine weather and plenty of snow which gave them 5 fantastic days of training with RAL coaches. There was also a ski tuning clinic at Ski Shed. Thank you to all the parents who helped to organise a great week for the 8 scholars.

There is always pressure on bookings but it was interesting to see last season that with cancellations most people managed to get into the club. Don’t forget we have 2 club houses and they are never both full. 

I am excited to see the new gondola at Whakapapa in action this winter. Look at the progress that is being made on the Mt Ruapehu website to see the major works that are currently in progress.

I look forward to seeing you all soon at the AGM, Pre Season Function at Snowplanet and the
Rangatira 60th Anniversary party, Saturday 15 June, reserve your tickets now!

Trish Oosterbaan
CLUB CAPTAIN
2019 DRAFT CALENDAR
MARCH
  • Sunday 31st March AGM
    Remuera Rackets Club, 17 Dilworth Ave, Remuera
APRIL
  • Saturday 6th - Sunday 7th April, Iwikau Work Party
MAY
  • Saturday 4th - Sunday 5th May, Ohakune Work Party
  • Sunday 19th May, Pre-Season Function, Snowplanet
JUNE
  • Sunday 2nd June, Applications for Scholarship close
  • Sunday 9th June, Social Sunday & Race Training, Snowplanet
  • Thursday 13th June, Auckland Secondary School Ski Championships, Snowplanet
  • Saturday 15th June, 60th Anniversary Party
  • Saturday 22nd June, Ohakune Mardi Gras
  • Sunday 23rd June, Social Sunday & Race Training, Snowplanet
  • Saturday June 29th, Custodians start at both lodges
JULY
  • Saturday 6th July, School Holidays Commence
  • Saturday 27th - Sunday 28th July, Under 30's Weekend, Iwikau
  • Saturday 27th, Mid Winter Christmas, Ohakune

AUGUST 
  • Saturday 3rd August, Christiania Derby, Whakapapa
  • Friday 9th - Wednesday 14th August, Rangatira Ladies Long Weekend, Ohakune
  • Saturday 10th - Sunday 11th August, Skiwis & Junior Club Champs Weekend, Iwikau
  • Saturday 17th August, Haensli Cup, Whakapapa
  • Monday 26th August - Thursday 29th August, NIPSSC Years 7/8, Whakapapa
  • Saturday 31st August, Rangatira Trophy Race & Senior Club Champs, Whakapapa
SEPTEMBER
  • Monday 2nd - Thursday 5th September, NIPSSC Years 1-6, Whakapapa
    Friday 6th - Wednesday 11th September, Rangatira Mens Long Weekend, Ohakune
  • Monday 2nd - Thursday 5th September, NIPIS Snowboard Champs Years 1-8, Ohakune
  • Saturday 7th September, Tongariro Junior Race, Whakapapa
  • Saturday 14th September, Ngauruhoe Trophy Race, Whakapapa
  • Saturday 21st - SUnday 22nd September, Golden Oldies, Ohakune
  • Monday 16th - Wednesday 18th September, NISSSC, Turoa
  • Saturday 28th September, School Holidays Commence
OCTOBER
  • Monday 30th September - Friday 4th October, Rangatira Scholarship, Ohakune
  • Saturday 5th - Sunday 6th October, Babies & Toddlers Weekend, Ohakune
  • Saturday 26th - Monday 28th October, Labour Weekend Locker Party, Iwikau
See Full Calendar
60th ANNIVERSARY PARTY

Join us in celebrating the 60th anniversary of Rangatira with a party through the decades! This is a party for everyone from 0-100 years!

GET IN QUICK TO RESERVE A TABLE OF 8 FRIENDS, or buy individual tickets. Tickets $95/Adults and $50/Juniors. Includes 2 course dinner, 60th Anniversary T-Shirt and DJ!! Click to see seating plan

Email Trish Oosterbaan NOW to make your reservation and pay by 15 May 2019 - trishoosterbaan@gmail.com

SUBS DUE & BOOKING SYSTEM OPENING

Subscriptions for the upcoming season are now due. If you haven't received your subs notice please email the booking officer r.a.s.c@xtra.co.nz.  The booking system will be opneing to accept bookings as of 1st April, 2019. You must pay your subs before you are able to book. 
CHECK YOUR DETAILS

To ensure we are able to contact you when needed please login to you club profile and check all your details are correct. If there is anything that is incorrect please update the booking officer by emailing Liz -
r.a.s.c@xtra.co.nz
IWIKAU WORK PARTY

We are still in need of helpers for the Iwikau work party - 6th and 7th April. If you are able to attend please email Liz -
r.a.s.c@xtra.co.nz. Any existing members who attend will have their club account credited with 2 nights accommodation!